Please follow the guidelines for oral presentations, poster pitches and posters carefully to make sure that you are well prepared for presenting your research.


TUESDAY 12 SEPTEMBER



Track A Track B
Parallel session 1 
09:15 - 10:45

Machine Learning algorithms for advancing spatial biology

Precision medicine: harnessing big data for cancer and other complex diseases

Parallel session 2 
14:00 - 15:30

Proteins in 3D: the dynamics of protein structures and their interactions

Methods in single-cell data analysis: from pre-processing to biological inference
Poster session 1 
15:30 - 17:00

A detailed plan with your poster number and where to put your poster will be uploaded on 6 September

WEDNESDAY 13 SEPTEMBER


Track A 
Track B
Parallel session 3 
08:30 - 10:00

Dynamics of immune processes: from responses to pathogens to immunotherapy

Deciphering ecology and evolution with creative genomics approaches
[BC]2 Highlights 
10:30 - 12:00
Joined session 
Poster session 2 
14:15 - 15:45

A detailed plan with your poster number and where to put your poster will be uploaded on 6 September

Oral presentations

To ensure a smooth experience, please take note of the following instructions:

  • Venue: Oral presentations have to be given on-site at the Congress Center in Basel. Please plan your travel accordingly and make necessary arrangements to be present at the venue.

  • Presentation slot: You can find the exact time and date of your presentation in the abstract notification email that was sent to you. If you have any doubts or need clarification, please feel free to contact us at bc2@sib.swiss.

  • Duration: presentations should be 15 minutes long, consisting of a 12-minute presentation and a 3-minute Q&A session.

  • Content: please ensure that your presentation introduces the scientific question, highlights key results, and discusses future directions and challenges of your project.

  • File format: prepare your presentation in 16:9 aspect ratio and save it in one of the following formats: PowerPoint (.pptx) or PDF (.pdf).

  • Technical requirements: please note that you won't be able to use your own computer for the presentation. Instead, bring your presentation on a USB stick and submit it to the technical team at the Speakers' Service Centre in room Nairobi on the 2nd floor, next to the registration desk.

  • Submission deadline: all presentations must be provided to the Speakers' Service Centre 24 hours prior to your scheduled presentation time. Please name your file as follows: DATE_TIME_SURNAME (e.g., 12SEPT_13:30-14:00_MILLER).

  • Alternative submission: Alternatively, you can send your presentation to solange.guye@sib.swiss and cc ccb-ssc@hotmail.com instead of delivering it in person to the Speakers' Service Centre.

  • Videos: If your presentation includes embedded videos, please provide the video file separately in mp4 format. This will enable the technical team to play your video in case of any issues during your presentation. Name the video file as follows: DATE_TIME_SURNAME_VIDEO-FILE-NAME (e.g., 12SEPT_13:30-14:00_MILLER_Video-1).

Giving a talk in front of a large audience, composed of on-site and online participants, is challenging and requires adapting our usual way of presenting research!

To help you master this challenge, Frédéric Schütz (SIB Group Leader and member of the SIB Training Group) will give a 2.5h virtual course on ‘best practices’ for giving and structuring presentations. The course is free of charge and we encourage you to attend in case your abstract was selected for an oral presentation. More information on the date of the course will follow.

Poster pitch + poster

To ensure a smooth experience, please take note of the following instructions:

  • Poster upload: please upload your poster by 4 September (see Poster guidelines for more info)

  • Venue: poster pitches must be presented on-site at the Congress Center in Basel. 

  • Presentation slot: You can find the exact time and date of your presentation in the abstract notification email that was sent to you. If you have any doubts or need clarification, please feel free to contact us at bc2@sib.swiss.

  • Duration: Poster pitches should be 5 minutes in length, without a Q&A session. Please briefly introduce your scientific question, highlight one key result, and provide information about when and where attendees can find your poster.

  • File format: Prepare your presentation in 16:9 aspect ratio and save it in either PowerPoint (.pptx) or PDF (.pdf) format.

  • Technical requirements: You won't be able to use your own computer for the presentation. Please bring your presentation on a USB stick and submit it to the technical team at the Speakers' Service Centre, located in room Nairobi on the 2nd floor near the registration desk.

  • Submission deadline: Submit your presentation to the Speakers' Service Centre 24 hours before your scheduled presentation time. Use the following file name format: DATE_TIME_SURNAME (e.g., 12SEPT_13:30-13:45_MILLER).

  • Alternative submission: Alternatively, you can send your presentation to solange.guye@sib.swiss and cc ccb-ssc@hotmail.com instead of delivering it in person to the Speakers' Service Centre.

  • Videos: If your presentation includes embedded videos, please provide the video file separately in mp4 format. This will allow the technical team to play your video if any issues arise during your presentation. Name the video file as follows: DATE_TIME_SURNAME_VIDEO-FILE-NAME (e.g., 12SEPT_13:30-13:45_MILLER_Video-1).

All details on the poster format can be found in the Poster section below; a simple PowerPoint template for your virtual poster can be found in the Poster guidelines. Don't forget to upload your poster until 5 September.

Giving a talk in front of a large audience, composed of on-site and online participants, is challenging and requires adapting our usual way of presenting research!

To help you master this challenge, Frédéric Schütz (SIB Group Leader and member of the SIB Training Group) will give a 2.5h virtual course on ‘best practices’ for giving and structuring presentations. The course is free of charge and we encourage you to attend in case your abstract was selected for an oral presentation. More information on the date of the course will follow.


Poster

PLEASE UPLOAD YOUR POSTER UNTIL 4 SEPTEMBER (see Poster guidelines for more info)

Poster sessions are taking place on 12 September (Poster session 1) and 13 September (Poster session 2). In addition to the on-site presentation, all posters are displayed in the virtual [BC]2 Poster Gallery to provide virtual participants with the possibility to see and discover the presented posters.

All poster presenters thus need to prepare a simple virtual poster (see below and poster guidelines). If you are attending the on-site event, you will have to bring a real poster too. Poster presenters, who are benefiting from an additional screen to present their research, will be informed in a separate email.

How to upload your poster

To upload your poster, please follow these instructions:

  • Go to the [BC]2 conference platform and log in to your account.
  • Click on the "My profile" tab.
  • Under the "My abstracts" section, click on the abstract for the poster you would like to upload.
  • At the bottom of the page, upload your poster under the "Poster upload " section.
  • Select the file containing your poster.
  • Your poster will be uploaded to the platform. 

Poster structure

Your virtual poster
To provide participants with the best possible “poster browsing experience”, we are asking all poster presenters to prepare a simple graphical abstract of their poster based on the better poster ideas by Mike Morrison. This virtual poster serves as an “entry port” to your poster, which will allow participants to get in touch with you to learn more about your research. You will find more details on how to prepare your poster in the poster guidelines below. We are strongly encouraging you to use the suggested format to avoid overcrowded poster images and unreadable text on a small computer screen. 

Your on-site poster
Please bring a printed version of your poster! Similar to the virtual poster, you may find it useful to have a look at the “better poster” ideas presented in our poster guidelines below and integrate them when preparing your poster. You can either use your online poster in a printed version (make sure that it fits on the poster wall), or prepare a new version.

1. Maintain a storyline

With a poster, you present what you have done, why and how you have conducted your analyses, what the results are and how they fit into the rest of the findings of your research field. Make sure that the text and graphics on your poster present a simple and cohesive story. In particular, do not try to tell several stories (e.g. to present several different research projects).

2. Keep it simple

Virtual poster
For your virtual poster, we recommend simplifying the poster layout. This will make it easier for participants to view the online poster gallery.

For your poster in the virtual gallery, please choose one of the two layouts below:

Layout 1

  • Left: main finding as one plain English sentence + graphical abstract
  • Right: 1 question + 1 result/conclusion


Layout 2

  • Left: main finding as one plain English sentence + graphical abstract
  • Right: up to 3 different highlights

Click here to get a PowerPoint template for the virtual poster.

You will have to upload your poster in PDF format (50mb max): connect to the conference platform, go to "My posters" and follow the instructions.

On-site poster
For your on-site paper, please make sure that your poster fits on the poster wall. All poster walls are 1.20 m (~47 inches) wide and 1.60 m (~63 inches) high:

Don't forget that participants will look at your poster from a distance of 2 – 3 m: the writing should be easily readable and drawings, figures and photos not be too small. In case that you are using the same format for your on-site poster as for your virtual poster, don't forget that the poster wall is only 1.20 m (~47 inches) wide.

3. When it comes to text, less is more

Convey as much of the information as possible using plots, images and flow charts. Remember: a poster is just a visual aid to explain your research to others during the conference, it is not a journal article! It is OK to use incomplete sentences and bullet points, but not OK to copy-paste whole paragraphs from your article(s). Remember that the people will have only limited time available to read your poster.

A useful test is to sit in front of your computer screen (with some distance) and to check whether you can read and understand all text and figures when the image is shown fullscreen.

If you need advice and inspiration about how to create a great poster, we recommend the #betterposter scheme and blogspot [1-2].

4. Be colour-blind friendly 

When choosing colours for your poster, try to avoid colour combinations that will be difficult to distinguish for people with colour blindness. This applies to poster backgrounds and plots but also microscopic images. For more information, go to [3-5].

5. Acknowledge all authors and funding sources 

Please remember to include the logo of your university and other funding sources. There will be a comment box below your poster in the virtual poster gallery (only visible to [BC]2 participants) - you can put your e-mail address as well as the website of your group here, so that people can contact you in case they want to know more about your work.

If you are a SIB Employee, please follow the formatting suggestions in the SIB brand book. Different formats of the SIB logo can be downloaded from here.

6. Be aware of social media

The scientific community has grown incredibly fond of social media, especially Twitter. If you do not wish for others to mention your work on internet platforms, put a ‘no twitter’ icon in the upper left corner of your poster. 

7. Remember to network

The primary aim of attending conferences and meetings such as [BC]2 is to meet new people, exchange ideas and seek potential collaborations for your present and future projects. 

If you are participating as a virtual attendee at [BC]2, networking will not be as easy as usual. But don’t let this stop you! Try to make use of the online platform provided: use the comment box to schedule a meeting, think about how to present your research in the virtual room and be available in the virtual presentation room when participants are interested in discussing your poster!

8. A bit more on the organisation

Please be aware that all posters need to be uploaded on the conference platform by 5 September. This will allow us to make sure that your poster is properly displayed, and more importantly, gives you the possibility to test the platform. More information on the “how-to upload” will follow closer to the conference. 

If you are presenting an on-site poster, then we will assign your poster with a number to indicate where you have to hang your poster. You will find your poster number and the poster plan on our website in the beginning of September. Posters have to be mounted in the evening of Monday, 13 September, or in the morning of Tuesday, 14 September. They will be displayed throughout the whole conference.


If you have any questions on the different formats and the organisation, feel free to contact us at bc2@sib.swiss!


References

[1] https://www.youtube.com/watch?v=1RwJbhkCA58

[2] http://betterposters.blogspot.com/

[3] https://knightlab.northwestern.edu/2016/07/18/three-tools-to-help-you-make-colorblind-friendly-graphics/

[3] https://venngage.com/blog/color-blind-friendly-palette/

[4] https://www.colorbrewer2.org/

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