Poster

Poster sessions are a crucial part of the conference. All poster presenters are required to prepare a printed poster for on-site presentation and a virtual poster for upload to the virtual [BC]2 Poster Gallery by 1 September.

Note: please note that only uploaded posters will be considered for the poster prize.

Printed posters

Note: the poster list with your assigned number, date, and time will be uploaded here by 25 August and displayed at the registration desk during the conference.

Poster sessions:                                                         

Poster session 1               

Tuesday 9 Sept, 15:15–16:30

Poster session 2                     Wednesday 10 Sept, 14:45–16:00


  • If unsure of your poster session, check your abstract notification email. Please note that times have been slightly adjusted from the abstract notification email

  • Be at your poster 5 min before your session starts

Set-up times:

  • Monday 8 Sept: 15:30–17:00

  • Tuesday 9 Sept: 08:30–12:30 (posters must be up by 12:30)


Format:

  • Recommended: Landscape, AO (84.1 cm × 118.9 cm)

  • Must fit within board size: 160 cm × 120 cm

  • Template: any design is fine; SIB PPT template optional (see below)

  • “Better poster” design tips available below

Location & Logistics:

  • Presenters are responsible for printing and bringing their posters

  • Pins provided on-site

  • Poster plan with your number, date & time will be online by 25 August and at the registration desk

Interactive Screens: poster presenters who are benefiting from an interactive screen to present their research will need to bring their laptop. An HDMI cable will be provided to connect the laptop to the screen.


Cancellation of poster presentation: to prevent empty poster boards, please inform us by e-mail before 1 September latest, if you are unable to present your poster at the [BC]2 Conference.

Poster boards:

Virtual posters

In addition to the on-site presentation, all posters are displayed in the virtual [BC]2 Poster Gallery for virtual participants. As a poster presenter, you need to prepare a simple virtual poster (see instructions below) as an introduction to your research. To optimize the "poster browsing experience" for participants, we request that you create a graphical abstract of your poster based on the "better poster" ideas by Mike Morrison (see below). This virtual poster will serve as an introduction to your research and enable participants to contact you for further information. It is highly recommended to follow the suggested format to ensure clear visuals and legible text on small computer screens.

Please upload your poster by 1 September by following these instructions:

  • Go to the [BC]2 conference platform and log in to your account.
  • Click on the "My profile" tab.
  • Under the "My abstracts" section, click on the abstract for the poster you would like to upload.
  • At the bottom of the page, upload your poster under the "Poster upload " section.
  • Select the file containing your poster.
  • Your poster will be uploaded to the platform.

1. Maintain a storyline

With a poster, you present what you have done, why and how you have conducted your analyses, what the results are and how they fit into the rest of the findings of your research field. Make sure that the text and graphics on your poster present a simple and cohesive story. In particular, do not try to tell several stories (e.g. to present several different research projects).

2. Keep it simple

Virtual poster
For your virtual poster, we recommend simplifying the poster layout. This will make it easier for participants to view the online poster gallery.

For your poster in the virtual gallery, please choose one of the two layouts below:

Layout 1

  • Left: main finding as one plain English sentence + graphical abstract
  • Right: 1 question + 1 result/conclusion


Layout 2

  • Left: main finding as one plain English sentence + graphical abstract
  • Right: up to 3 different highlights

Click here to get an SIB PPT virtual poster template .

Important note: the template above  is available for your convenience, but you are free to use any design that fits the required Poster board dimensions. Please note that the SIB colour palette and logo guidelines are only for SIB members.


You will have to upload your poster in PDF format (50mb max): connect to the conference platform, go to "My posters" and follow the instructions.

On-site poster
For your on-site paper, please make sure that your poster fits on the poster wall. All poster boards are 1.20 m (~47 inches) wide and 1.60 m (~63 inches) high:

Don't forget that participants will look at your poster from a distance of 2 – 3 m: the writing should be easily readable and drawings, figures and photos not be too small. In case that you are using the same format for your on-site poster as for your virtual poster, don't forget that the poster wall is only 1.20 m (~47 inches) wide.

3. When it comes to text, less is more

Convey as much of the information as possible using plots, images and flow charts. Remember: a poster is just a visual aid to explain your research to others during the conference, it is not a journal article! It is OK to use incomplete sentences and bullet points, but not OK to copy-paste whole paragraphs from your article(s). Remember that the people will have only limited time available to read your poster.

A useful test is to sit in front of your computer screen (with some distance) and to check whether you can read and understand all text and figures when the image is shown full screen.

If you need advice and inspiration about how to create a great poster, we recommend the #betterposter scheme and blogspot [1-2].

4. Be colour-blind friendly 

When choosing colours for your poster, try to avoid colour combinations that will be difficult to distinguish for people with colour blindness. This applies to poster backgrounds and plots but also microscopic images. For more information, go to [3-5].

5. Acknowledge all authors and funding sources 

Please remember to include the logo of your university and other funding sources. There will be a comment box below your poster in the virtual poster gallery (only visible to [BC]2 participants) - you can put your e-mail address as well as the website of your group here, so that people can contact you in case they want to know more about your work.

If you are a SIB Employee, please follow the formatting suggestions in the SIB brand book. Different formats of the SIB logo can be downloaded from the intranet.

6. Be aware of social media

The scientific community has grown incredibly fond of social media, especially Twitter. If you do not wish for others to mention your work on internet platforms, put a ‘no twitter’ icon in the upper left corner of your poster. 

7. Remember to network

The primary aim of attending conferences and meetings such as [BC]2 is to meet new people, exchange ideas and seek potential collaborations for your present and future projects. 

If you are participating as a virtual attendee at [BC]2, networking will not be as easy as usual. But don’t let this stop you! Try to make use of the online platform provided: use the comment box to schedule a meeting, think about how to present your research in the virtual room and be available in the virtual presentation room when participants are interested in discussing your poster!

8. A bit more on the organisation

Please be aware that all posters need to be uploaded on the conference platform by 1 September. This will allow us to make sure that your poster is properly displayed, and more importantly, gives you the possibility to test the platform. More information on the “how-to upload” will follow closer to the conference. 

If you have any questions on the different formats and the organisation, feel free to contact us at bc2@sib.swiss!

References

[1] https://www.youtube.com/watch?v=1RwJbhkCA58

[2] http://betterposters.blogspot.com/

[3] https://knightlab.northwestern.edu/2016/07/18/three-tools-to-help-you-make-colorblind-friendly-graphics/

[3] https://venngage.com/blog/color-blind-friendly-palette/

[4] https://www.colorbrewer2.org/

Interactive screens

A limited number of screens will be available, to facilitate the presentation of software, simulations, imaging results or other complex analyses and research. Demonstrating to participants for example how to run your software, being able to show animations, or zooming into complex 3D microscopy images, may help to better communicate your message. Poster presenters, who are benefiting from an additional screen to present their research have been informed by email.

Poster prizes

The best posters presented at the conference in each poster category will be awarded prizes, recognizing excellence in research, innovation, and presentation. Please note that only uploaded posters by 1 September will be considered for the poster prize.

A jury composed of members from the [BC]² Scientific Committee Core team  and  [BC]2 oral presenters will select the winners.
Only uploaded posters will be considered, and poster prize winners must be present at the conference closing session to receive their prize.

The announcement of the winners will take place during the closing session.